Presenter and Session Materials
A lot of work is required to coordinate presenters and sessions for a large event. Find sample messages and templates below for smooth communication with one of your event's biggest assets – your presenters.
Use the resources below for any type of event. Find additional virtual and hybrid event specific resources here. And be sure to review a sample timeline for planning here.
Keynote and Featured Speakers
Hoping to select a home-run keynote address for your next event or conference? Intention and planning are key to identifying and preparing a speaker to customize remarks to your audience.
- Resource: Tips for approaching keynote or featured speakers
Paid Speaker Agreements
Ensure every paid speaker has a clear understanding of the speaking engagement request, the content to be covered, the delivery date(s) and the fee terms. Many speakers provide their own agreements with additional legal language. Consider having an attorney review any large-fee contracts.
- Resource: Speaker Contract Template
Call for Proposals
Create your form for presentation submissions, any other requirements (resume/CV) and promote, promote, promote.
- Resource: ASCA Annual Conference proposal example
- Resource: ASCA 2021 blank submission form; use these fields to create your call for proposal form
- Resource: ASCA 2021 call for proposals promotion email copy
Session Selection Tools
The sessions selected can make or break an event. Timely content and strong presentations are key. Who selects the content? Are some sessions held and made by invitation? Consider other tips via the resource below.
- Resource: Tips for Scheduling Selected Sessions
- Colorado Session Selection Committee Meeting Resources:
Presenter Notification
Communication with your stakeholders is always key. When presenters become part of your brand, ensure they have all of the information and details to do their part. Be sure to include deadlines and delivery expectations for session presentations, recordings, handouts, and registration.
- Resource: Acceptance email template
- Resource: Alternate email template
- Resource: Declined email template
Presenter Agreement
Presenters should be provided with clear expectations of their responsibilities. Consider a simple agreement form outlining those expectations, and request for immediate competition to confirm their participation in the event.
- Resource: Presenter agreement form template
Presenter Tips & FAQ
- Resource: ASCA presenter tips
- Resource: ASCA presenter FAQs
Session Evaluations
Don't forget to set up evaluations for each session. The ASCA Conferences mobile app includes the questions in the resource below, but they can be utilized for any professional development offering/session.
- Resource: ASCA session evaluation questions